The event content type is designed to cover all aspects of an event, from its announcement to any reports and photograph.
Creating an event entry
- Enter the title (single line input field)
- Choose if the event is a “top story” (radio box). If the event is important and you want to highlight it and feature it on the home page select “Yes”. Otherwise use “No”. Only one event at a time can be featured in this way at a time and a second event tagged with “Top story” will not appear anywhere, so you must un-tag previous top stories. The CONTENT – TOP STORIES option will list all top stories to allow you to see what has been tagged with “top story”. Click on the title to edit an article and remove the top story tag if necessary.
- Tag the event (auto complete field see section 3.4). Try not to duplicate tags, but make use of the auto complete function to see what tags other users have used.
- Choose the event organiser (pull down list). See section 6 if you need to add new organisations
- Set the event data and time (pop up calendar). In the case of events that do not stretch over a number of days, the “To” date is provided to allow you to set a finishing time. You can leave it blank if you wish.
- Set the location: (Location field).
- Enter the event description (WYSIWYG editor) If you have a flyer and/or a document describing the event, you can just enter a brief description in this section. If you have an image to include in the description, do not add it here, but use the “description image “ field below, that way it will be formatted in such a way that it will be included on the home page if it is tagged as a “Top story”.
- Add a description image (Image and document field). This is designed to be used as an image to support the description.
- Add a flyer (Image and document field). If you’ve designed a document or flyer to describe the event, it’s often easier to simply include that than to re-input and format everything again in the event description. Note though that you do need to add a brief description which will appear in lists of upcoming events
- The remainder of the items are for use after the event has happened
- Add an event report (WYSIWYG editor). The event report section works in much the same way as the event description. You can type in a description in this section, and or use documents and images to support the report.
- Add a report attachment (Image and document field - see section 3.8). Add a file to support or replace the event report section
- Add report images (Image and document field - see section 3.8). You can add up to three images, which will be added to the event report. If you have more than three, you should create an image gallery for the event. NB. Don’t upload unprocessed images save the images for the web first, to reduce their size ( see section 5.2) .
- Select a picture gallery. If there is a picture gallery associated with the event, then select it from the pull down menu, a link to the gallery will be included with the report. To create an image gallery see section 5.1.2. (NB. If the image gallery doesn’t exist when you reach this point, you will need to save your content, create the image gallery and come back to complete this stage.)
The readers’ view of event
Your readers will interact with the events content in several places
- In the events section on the home page: There is a list of upcoming events (title and date) on the home page. Any event tagged as “Top story” will appear at the top of the list, along with part of the description. Users click on the event title to see more information
- Page link from “Community Council Events” in the Directory menu: The events column of this page contains a list of all past events in which the community council had a role. The list contains the title, date and the first 200 words or so of the event report
- Page link from “Future Events” in the Directory menu: This page is a list of all future events (title, location, time and the start of the event description)
- Page link from “Past Events” in the Directory menu: This page lists all past events including a title, date and time and the first 500 words of the report. Readers click on the title to see the full report including access to photo galleries.
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